Expired insurance coverage
When a COI lapses or doesn't meet your requirements, the gap may go unnoticed until it matters most.
EXPOSURE: COVERAGE & CONTRACT RISK✦ BUILT FOR GENERAL CONTRACTORS COMING SOON
Stop chasing paperwork.
Start building with confidence.
Missing COIs. Expired licenses. Endless follow-ups. ReadySubs is bringing AI-assisted compliance management, automated email and SMS reminders, and mobile-friendly document collection into one connected platform.
Priority launch notifications · No pricing commitment · Platform coming soon
Conceptual product illustration. UI and all product capabilities are planned for the first commercial release.
BUILT FOR THE REALITIES OF GENERAL CONTRACTING
COI TRACKINGLICENSE MANAGEMENTAUTOMATED FOLLOW-UPSAI-ASSISTED REVIEW
THE COST OF DOING NOTHING
One overlooked document.
More risk than you think.
Subcontractor paperwork isn't just administration. It's part of protecting your projects, your team, your contracts, and your bottom line.
Missing licenses & documents
Incomplete records can slow onboarding, create audit headaches, and complicate project readiness.
EXPOSURE: DELAYS & COMPLIANCE GAPSHours lost to follow-ups
Emails, spreadsheets, shared folders, and phone calls consume valuable time that should be spent moving projects forward.
EXPOSURE: LABOR & ADMIN COSTNo clear answer on who's ready
Without a centralized view, teams can make decisions using outdated documents or incomplete information.
EXPOSURE: OPERATIONAL BLIND SPOTSThe real question isn't whether you have the documents. It's whether they are current, complete, reviewed, and accessible when you need them.
PUT A NUMBER ON THE PAPERWORK
What's manual subcontractor tracking costing your team?
Every follow-up, insurance renewal, document request and spreadsheet update takes time. Explore a simple illustrative estimate of administrative labor spent on these tasks.
- Change the values to reflect your operation
- Understand the potential scale of manual admin work
- See why automated reminders and collection matter
This estimate is not a prediction of ReadySubs savings or an estimate of liability or insurance exposure.
Administrative time estimateINTERACTIVE
Estimated admin hours / month18.8
Illustrative annual labor cost$6,750
Assumes the entered average time applies to each subcontractor every month, at a constant labor rate. Actual costs vary.
See what ReadySubs is building →INSIDE READYSUBS · DEVELOPMENT PREVIEW
See the platform taking shape.
Actual screenshots from the ReadySubs development environment. Explore the organization dashboard, subcontractor records, requirement library, and searchable directory. Features and appearance may change before launch.
01 / ORGANIZATION OVERVIEW
Spot what needs attention before it slows the job.
A central dashboard brings readiness, outstanding reviews, and open requirements into focus—so your team spends less time hunting for answers.
- Readiness and exception summaries
- Documents awaiting review
- Subcontractors needing attention
Screenshots are from a local development environment using test records. Personal test contact details are obscured. AI document review, automated SMS, and other launch features are planned and may not be represented by these screens.
MEET READYSUBS
From paperwork chaos to total clarity.
ReadySubs is being designed as a connected compliance workflow—not just another place to upload files. Automate the repetitive work while keeping your team in control of important review decisions.
✓
Collect without the back-and-forth.
Give subs a secure link to submit the documents you need.
✓
Know who is actually ready.
Track requirement status across your subcontractors and projects.
✓
Catch problems before they grow.
Surface expirations, missing items, and exceptions in one place.
✓
Use AI to support your reviewers.
Extract details and highlight discrepancies for human verification.
ONE CONNECTED WORKFLOW● Designed for clarity
01
Request documentsBranded, secure upload links
Sent ✓02
Collect & organizeCOIs, W-9s, licenses & more
Received ✓03
AI-assisted verificationExtract fields and flag exceptions
Review04
Confirm readinessHuman-controlled approval
Ready ✓05
Stay ahead of renewalsAutomatic reminders & tracking
Watching ✓✦
Intelligence that helps you actNot a replacement for professional judgment.
DESIGNED FOR WHAT'S NEXT
Everything your team needs.
None of the paperwork pileup.
Planned capabilities for the first commercial release of ReadySubs.
AI-assisted document intelligence
Extract key COI details, compare requirements, and flag potential gaps for your team to verify.
Automated email & SMS chasing
Request missing paperwork, follow up on corrections, and remind subs about upcoming expirations.
Readiness command center
See who is ready, who needs attention, and what's holding up compliance—all from one dashboard.
Secure document collection
Let subcontractors submit documents through a secure link, without creating another account.
Expiration & exception tracking
Spot upcoming renewals, missing endorsements, and documents that require review.
Audit-ready compliance packages
Organize the latest approvals, document records, and review history when stakeholders need evidence.
* All features shown are planned and subject to change before launch. AI supports document review; authorized people make final compliance decisions.
COMMUNICATIONS ON AUTOPILOT · PLANNED FOR V1
Follow up automatically.
By email, SMS, or both.
Your staff shouldn't have to remember who needs a reminder. ReadySubs is designed to send the right message when a document is missing, rejected, nearing expiration, or expired.
Every contractor has a different workflow. Choose yours.
Each contractor organization will be able to choose its preferred communication channels: email only, SMS only, or both. Planned reminder workflows provide secure upload links and keep your team informed about submissions and outstanding requirements.
- Automated document requestsInvite subs to provide COIs, W-9s, licenses, certifications, and other requirements.
- Intelligent chase sequencesFollow up for missing, expiring, expired, or correction-needed paperwork without repeated manual emails.
- Better timing and controlPlanned communication preferences, quiet hours, consent handling, and duplicate-message safeguards.
- Clear accountabilitySee communication history and what still needs attention.
ReadySubs
SECURE DOCUMENT COLLECTION
Upload your COI
Summit Electric · General liability
⇧Take a photo or select a filePDF, JPG or PNG
🔒 Secure upload link
Illustrative mobile experience — planned V1
NO SUBCONTRACTOR LOGIN REQUIRED · PLANNED FOR V1
Make paperwork easy, even from the jobsite.
Subcontractors are in trucks, on lifts, and at jobsites—not sitting at desks. ReadySubs is designed for quick, secure mobile document submission without requiring every subcontractor to create an account.
✓
Tap a secure link.
Open a request directly from an email or text message.
✓
Snap or attach the document.
Use the phone camera, photo library, or a saved document.
✓
Submit for review.
The contractor's team can review submissions, request corrections, and track readiness.
SIMPLE BY DESIGN
Compliance in motion. Not in your inbox.
A straightforward process for busy general contractors.
01 →
Add your subcontractors
Build your vendor list and define what documentation each trade or project requires.
02 →
Let ReadySubs do the chasing
Collect records, send follow-ups, and get AI-supported document review insights.
03 ✓
Know who's ready to work
Verify exceptions, track status, and stay informed as requirements and documents change.
FOUNDING CONTRACTOR EARLY ACCESS
Help shape a smarter way to manage subcontractor compliance.
ReadySubs is coming soon. Join our Founding Contractor Early Access List for priority launch notifications, opportunities to share feedback, and consideration for future pilot invitations. Pilot participation is not guaranteed.
✓ Free to join✓ Priority launch notification✓ Feedback & pilot consideration
EARLY ACCESS
Become a Founding Contractor.
Join the priority list. No purchase or subscription commitment.
BUILT FOR ACCOUNTABILITY
A serious approach to sensitive contractor information.
ReadySubs is being developed by Blue Sky AI Automation as a controlled, auditable document and readiness workflow—not just another folder for files.
Controlled document access
Planned private storage, tenant isolation, and role-based permissions help keep documents accessible only to authorized users.
Human-reviewed AI findings
AI assistance will identify and flag possible gaps, but V1 approval decisions remain with authorized human reviewers.
Auditable changes
Document version history, timestamps and decision records are planned to provide accountability over time.
Security features are planned and subject to testing before commercial launch. ReadySubs does not currently claim SOC 2 certification or guarantee insurance coverage or legal compliance.
Developed by Blue Sky AI Automation
Contact the ReadySubs team →ReadySubs is built to help general contractors organize subcontractor requirements, simplify collection and put meaningful readiness information in front of the people who need it.
FREQUENTLY ASKED QUESTIONS
Everything you need to know.
Questions about document collection, SMS, email automation, AI, insurance requirements, and launch? Start here.
Get notified at launch →What is ReadySubs?
ReadySubs is an upcoming AI-enabled subcontractor compliance operations platform designed primarily for general contractors. It is intended to organize requirements, request and collect documents, track expirations, support human review, and show which subcontractors are ready to work.
Is ReadySubs available today?
Not yet. ReadySubs is in development. Join the free early access list for priority launch updates. Screens, workflows, and features shown here are illustrative of planned capabilities.
Who is ReadySubs designed for?
Our initial focus is general contractors who need to manage subcontractor insurance, licensing, tax forms, agreements, safety documentation, and project-specific requirements.
What documents will ReadySubs help manage?
Planned V1 categories include Certificates of Insurance (COIs), W-9s, contractor licenses, safety documents, certifications, agreements, endorsements, and custom document requirements.
Will ReadySubs automatically email subcontractors?
Yes, automated email document requests, reminders, renewal notifications, and correction requests are planned for the first commercial release. These communications can include secure links to upload required documents.
Will ReadySubs send SMS text messages too?
SMS request and reminder workflows are also planned for V1. General contractors will be able to choose email, SMS, or both as their communication method, subject to configured permissions and applicable messaging rules.
Can my company choose email only, SMS only, or both?
That is the planned communications design. Each contractor organization will be able to select its preferred communication channels. Messaging options and administrator controls will be confirmed before release.
What triggers automatic reminders?
Planned triggers include missing documents, approaching expirations, expired documents, and documents that need correction after review. Reminder settings are being designed to limit duplicates and respect communication preferences.
Can subcontractors upload documents from a phone?
Yes. The planned mobile-friendly upload flow lets subcontractors open a secure link and submit documents using a phone camera or an existing file without a dedicated mobile app.
Will subcontractors need to create an account?
The planned external collection flow uses time-limited secure links so subcontractors can respond without setting up a traditional ReadySubs account.
What happens when a document is incomplete or incorrect?
ReadySubs is being designed to help your reviewers identify missing information or exceptions, request corrections, and obtain a new submission while maintaining document and decision history.
Does AI approve insurance certificates automatically?
No. In the planned V1 workflow, AI assists by extracting details and flagging possible mismatches or missing information. Qualified personnel remain responsible for reviewing and approving compliance decisions.
Can ReadySubs verify additional insured status and insurance limits?
Planned insurance rule checks will compare extracted policy information against configured requirements and flag issues for human review. They are not a legal opinion, guarantee of coverage, or substitute for reviewing policy documents.
Can I track expiration dates and renewals?
Yes. Date tracking, upcoming-expiration alerts, and renewal reminders are core planned capabilities to help prevent documents from quietly aging out.
Will there be a dashboard showing who is ready to work?
Yes. Planned dashboards will distinguish ready, missing, expiring, under-review, and exception cases, including project-specific readiness where configured.
Can I manage project-specific compliance requirements?
Project-level requirements and project-specific subcontractor readiness are included in the planned first commercial release.
Can I export documents for an audit?
Planned features include subcontractor compliance packages and project-level audit binders that gather documents and relevant review history into a convenient export.
Can I import my existing subcontractor list?
Bulk onboarding through CSV import is planned to reduce manual setup and speed migration from spreadsheets.
Is ReadySubs a replacement for my insurance agent or legal adviser?
No. ReadySubs is designed to support administrative processes and risk visibility. It cannot guarantee insurance coverage or legal compliance. Insurance and legal decisions should be reviewed by appropriate professionals.
How much will ReadySubs cost?
Pricing has not been announced. Joining the early access list is free and does not commit you to a subscription.
What happens after I join the early access list?
We will retain your name, business email, and company for launch-related updates. Early access list members will receive priority notification when ReadySubs becomes available.
Will there be a mobile app?
The planned V1 uses mobile-friendly web pages for document submission. A separate native mobile app is not required for the intended launch workflow.
How will ReadySubs protect sensitive documents?
The planned product includes private document storage, controlled access, tenant separation, version history, and audit trails. Security features will be validated before commercial launch.
READY WHEN YOUR PROJECTS ARE.Less chasing. Better visibility.
Join the Early Access List →